Careers
Luxury shoe brand looking for an Administrative Assistant to join a small and dynamic team in the Barcelona city center. The Administrative Assistant will have a chance to work in the studio / shop of one of the finest men’s shoes available in the ready-to-wear and made-to-order market. Experience is necessary. Must have a visa to work in Spain.
TASKS:
- Shipping and deliveries via DHL Express, DHL Parcel and courier services
- General data entry using Excel and POS system (Point of Sale system)
- Ensure file organization based on office protocol
- Shadow President and note his pending tasks to follow up on for completion
- Tax free operations
- Operation of POS system, front and back of house
- Packaging and preparation of shoes for final delivery to clients
- Preparation and packaging of delivery to wholesale clients
- Assist with client communication with clients in store, email and on phone
- Maintain inventory and stock of both materials and shoes alike
- Oversee of the cleanliness of the shop/taller
- Assist in communication with Wholesale clients
- Maintain production flow in studio
- Communicate with factory about the delivery of orders
- Place production orders
- Press book compilation
- Travel and booking for President´s travel calendar and schedule
- Provide ad hoc support around office as needed
REQUIREMENTS
- Minimum experience of 5-10 years in administration and executive assistant roles in office setting
- Language: Fluent Spanish and intermediate English
- Extremely detail oriented
- Strong interpersonal, customer service and communication skills
- Ability to multitask
- Proficient in Microsoft Office suite and Mac OS
- Excited to work for a growing fashion brand
- Fast learner who is open to constructive critique
- Organized and efficient with time and have ability to take initiative and prioritize daily tasks to complete deadlines of tasks
- Team player who is capable of working with a diverse team with different personalities and backgrounds
REFERENCES:
- Please provide a list of 3 references to be considered for the job
EDUCATION:
- Bachelor's degree
SALARY:
- Monthly Salary
- 40 hours per week
- Regular weekday schedule and occasional Saturdays based on a rotating schedule
HOW TO APPLY
Please email allison@normanvilalta.com with your CV and cover letter to apply.
TASKS:
- Shipping and deliveries via DHL Express, DHL Parcel and courier services
- General data entry using Excel and POS system (Point of Sale system)
- Ensure file organization based on office protocol
- Shadow President and note his pending tasks to follow up on for completion
- Tax free operations
- Operation of POS system, front and back of house
- Packaging and preparation of shoes for final delivery to clients
- Preparation and packaging of delivery to wholesale clients
- Assist with client communication with clients in store, email and on phone
- Maintain inventory and stock of both materials and shoes alike
- Oversee of the cleanliness of the shop/taller
- Assist in communication with Wholesale clients
- Maintain production flow in studio
- Communicate with factory about the delivery of orders
- Place production orders
- Press book compilation
- Travel and booking for President´s travel calendar and schedule
- Provide ad hoc support around office as needed
REQUIREMENTS
- Minimum experience of 5-10 years in administration and executive assistant roles in office setting
- Language: Fluent Spanish and intermediate English
- Extremely detail oriented
- Strong interpersonal, customer service and communication skills
- Ability to multitask
- Proficient in Microsoft Office suite and Mac OS
- Excited to work for a growing fashion brand
- Fast learner who is open to constructive critique
- Organized and efficient with time and have ability to take initiative and prioritize daily tasks to complete deadlines of tasks
- Team player who is capable of working with a diverse team with different personalities and backgrounds
REFERENCES:
- Please provide a list of 3 references to be considered for the job
EDUCATION:
- Bachelor's degree
SALARY:
- Monthly Salary
- 40 hours per week
- Regular weekday schedule and occasional Saturdays based on a rotating schedule
HOW TO APPLY
Please email allison@normanvilalta.com with your CV and cover letter to apply.
Carrer d'Enric Granados, 5